24 Lut DO YOU WANT TO WORK REMOTELY? CONSIDER WORKING IN COWORKING!
IT, graphic designers, consultants and salesmen more and more often work remotely.
For some of them working alone, often from home is a big advantage of remote work and they can do it for a long time enjoying this type of work.
However, this form of work can be challenging for other group of people who need to socialize more often. A trend has come across the ocean: it is coworking. It is worth taking a closer look at it and considering whether it can solve many of the problems encountered when hiring remote workers. Coworking is a good option for companies who just beginning to run businesses in new geographical location.
What does a coworking office offer? Of course, individual offers differ from each other, but in the minimum version there are at least: individual desks, high-speed Internet and office equipment (photocopier, fax, printer) and kitchen facilities. Often, users also have conference and training rooms at their disposal, individual, locker cabinets for documents, sometimes rooms for team work with a shared table are also available, useful when you need to brainstorm. The owners outdo each other in luring customers and in some offices you can find amenities such as a professional secretariat at the guests’ disposal, who will handle correspondence, switch phones, receive customers or book a hotel. Often, it is also possible to register activities in the office (virtual address) or to redirect a landline telephone line to the client’s cellphone. Some offices have also introduced a desk and room booking system on the website, which allows you to quickly check if there are still places available and, if necessary, reserve space for work. It also happens that the offices allow their clients to place a logo at the entrance, so that the invited guests have no doubt whether they hit correctly.
The decision to extend employment to another city is a huge logistics operation. Especially if we decided to rent an office. Usually, the money invested in the new branch are considerable, and the lease agreement is signed for a longer period. In this way, we limit the flexibility of our company and in a situation where the investment does not meet the hopes placed in it, we are forced to engage further portions of forces and funds for corrective actions. Especially in the first phase, when our new branch is just being created, coworking can come to our aid, because it is based on such values as flexibility and lack of obligations. We are able to locate and remove employees in such a space without additional costs.
We gain an additional advantage when we realize that we do not need to rent an office for the whole month. If our employee is very mobile and needs a place to work once or twice a week, this is not a problem either. We only pay for the actual time we use the place because someone else will use it for the rest of the time, and we won’t pay for the empty office.
Cost predictability is another factor. By deciding to rent our own space and own infrastructure, we risk that a prosaic failure of the printer will spoil our plans, because according to Murphy’s law, such an event will occur at the worst possible moment. While outsourcing the infrastructure, we shift the responsibility to the owner of the coworking office, who will be forced to remove the inconvenience on their own, and our employees will be able to do their work without wasting time to remove defects.
Like all new products, coworking was ridiculed and downplayed at first, because it was difficult to imagine its functioning. One office, several companies, there must be chaos. However, as practice shows, such a mixture strengthens the phenomena present in a conventional office: the development of acquaintance, a sense of belonging to the community, mutual motivation, while eliminating many areas that are favorable to conflicts: internal competition or envy.
Access to company knowledge and resources
When our employee is located hundreds kilometers from the headquarters, he may have a problem with access to company resources. Of course, the data collected on the servers can be shared remotely. However, what you can’t share is other employees. So when he encounters a problem that will be difficult to deal with, he can count on himself or … on other coworkers. A common phenomenon in coworking is spontaneous joining forces to implement a larger project and exchange experiences. The fact that people sitting at neighboring desks work in various companies and do not compete for promotion, promotes mutual, selfless help. At a time when much is said about community development, coworking joins them as a community of independent people who feel the need to be a member of the community.
Paradoxically, therefore, by placing our employee in a coworking office, we give him not only „colleagues from the office” in the package, but we can also profit from it.
Creative atmosphere, motivation, healthy relations in the office are certainly important aspects from the point of view of efficient work and employee satisfaction. What matters most from the employer’s point of view is effective work. When dealing with a remote employee, it is difficult for us to assess his capabilities, so we do not have information about whether the tasks entrusted to him fill the whole day or whether he performs them at an express pace. By placing such a person in a coworking office, we can at least roughly define the time frame in which we expect our employee to be at our disposal. We also get, at least general, information about whether he was in the office at the appointed time or not. Finally, defining a time frame and a specific place to perform official duties will also help our man set clear boundaries between what work is, what is not, when it should be started and when it should be finished.
A phenomenon worth noting
It is worth thinking about coworking especially in the context of more flexible and faster operation away from the company’s headquarters. When planning development, it is worth paying attention to it as an interesting alternative to creating offices at your own expense. It can also be a good solution for mobile employees who will certainly appreciate the opportunity to perform the stationary part of their duties in fair conditions. Finally, companies that did not plan to open new branches due to the high costs involved are facing a chance to verify their plans.