24 Lut HOW TO PREPARE YOUR BUSINESS FOR REMOTE WORK?
Thinking about someone who works remotely, you probably have in front of your eyes an entrepreneur smiling from ear to ear, who in slippers and a bathrobe sits in his own house in front of a laptop, with a cup of coffee in hand and from there manages his business… Or maybe you see this entrepreneur on a sunny beach, sitting in front of a computer, from behind which there is a view of the turquoise ocean…
This scenario is possible, but in most cases it doesn’t look like this. To lead a company to such luxuries, you must first prepare for remote work. Working in no office mode, despite many advantages, is also associated with certain challenges, which we often don’t realize. How to deal with them?
• A structured company and procedures
Procedures, instructions and checklists are useful if you want to smoothly and successfully switch to remote working in your company. This is a kind of support for your employees, because they are not left alone, they don’t have to invent some things from the beginning, you simply provide them with ready-made solutions. It is also a great help for you – if you know what a given employee does, what tasks he performs, it will be easier for you to settle him from the effects of his work and estimate whether the time he spends on a given task is too long, for example.
Remote work requires a lot of self-discipline and responsibility from you and your employees. It is known that there is always something to do at home and you can be easily distracted. It’s also easy to blur the border between work and personal life – be careful and don’t disturb the right proportions. The key to success is to plan your day thoroughly, starting from getting out of bed.
The place where you work is also important – it’s best if it is a separate room, but not everyone has one. Sometimes a separate corner with a desk and a comfortable armchair is enough. It should be a space that will help you balance work and family life. A place where you will simply leave and not use it until the next day’s work.
• Highly organized employees
It is very important who you employ – whether they are people with a high level of self-organization, or rather those who need to be assigned tasks and carefully watch their implementation. It is known that the first type of employees is more desirable in remote work, but people with low self-organization can also be taught. The aforementioned procedures and checklists and programs for project management are very helpful. Highly organized employees will also be more motivated and willing to self-development. You will not have to worry that they will stop growing and, as a consequence, will not be trying to improve your business.
Trust is very important in remote work. If you trust your employees, you know that they will diligently fulfill their duties, if not – switching to remote mode will be a great test. Someone who, while working in the office seemed to you extremely efficient and hardworking, may turn out to be quite different after switching to work in no office mode. In the office, many things are not visible, in remote work, where the main verifier is the effectiveness of the employee, certain things simply cannot be hidden.
• Creating a remote work culture
Create remote work rules with your employees. Determine what your meetings will be look like, what tools you will use to communicate with, how you will be accounted for the work done.
It is also worth agreeing with the employees on the way you will account them for their duties – from the effect, from the time of work or something else. It all depends on the specifics of the company and the scope of duties of the employee. It is important that you give employees specific guidelines from the very beginning of remote work – then you will avoid many misunderstandings.
As you can see, switching to remote mode is not obvious thing. It requires good preparation and high self-discipline from you and your employees.